Human Resources

Please keep in mind that not all personnel will be available during lunch hours and the beginning/end of the business day. Appointments recommended.

Additional Contact Information

Retirement System and PEEHIP

• Phone: 1-877-517-0020  
• Website: http://www.rsa-al.gov/
• Member Online Service – https://mso.rsa-al.gov/

ALL EMPLOYEES MUST ENROLL IN AND USE MEMBER ONLINE SERVICES. This website allows you to make changes to your contact information for RSA/PEEHIP, add a qualifying life event to PEEHIP (ex., birth of a child), etc.

TCSS Online Employee Self-Service Portal

• Website: https://mypay.tcss.net

Users self-register, so there is no need to contact Central Office staff for a user ID/password. This self-service portal allows employees to make name changes (must attach copy of Social Security Card online and must also notify the Retirement System through Member Online Services). The portal will also allow you to print copies of your payroll checks and W-2 forms. You will need your employee ID to register (see your local bookkeeper if you do not know this). You will also receive an email from a Gmail account to complete registration, so don’t be alarmed—it isn’t spam or worse!

Who to Contact: At a Glance

Issue	Who to Contact for Assistance
PowerSchool SIS	Local School Administrator or SIS contact at school needs to contact Kirk Junkin – kjunkin@tcss.net
Safe Schools (Employee Online Training)	Local School Administrator or INOW contact at the school can assist employees or submit troubleshooting to Charles Prosser at cprosser@tcss.net
Door Access	Local School Administrator needs to contact Brad Jessen
E-mail and Intranet Access, including forgotten user names/passwords AND name changes related to log in/network access (in addition to contacting payroll)	See Local School Administrator first (if you are a new employee) or reset.tcss.net. If you cannot reset your password, see your Local School Administrator to obtain a work order.
Education Directory (EdDir)	Local School Administrator to contact Shannon Alavrez (send a list of new employees who cannot be imported to Ms. Alvarez)
STI-PD Chalkable Professional Development	Local School Administrator and/or Debbie Harless at dhpatrick@tcss.net. Mrs. Harless is our system contact for PD.
InfoSnap	Suzette Wyatt – swyatt@tcss.net
Name/Address Change NOTE: Please use the TCSS online self-service portal	TCSS ONLINE SELF-SERVICE PORTAL
Absence Management and Time and Attendance including forgotten user names/passwords	Local School Bookkeeper or Administrator first. If still need assistance, contact Pam Brown, Human Resources – pbrown@tcss.net
On-the-Job Injury of Employee *Student accidents – Please send to Student Services	Pam Brown, Human Resources Principal/Supervisor needs to send completed OJI form within 24 hours of the injury.
Substitutes	Kelly Education - 800-528-0049 Option 1 or email at EDSETalentsupport@kellyservices.com
Volunteer Badges Badges will not be made without verification of principal approval that the individual volunteers on a regular basis.	Central Office Receptionist
Personnel Action Forms	Email to Allison Mays and cc: Dana Fisher
Request to Post Position(s)	Email to Allison Mays and cc: Meredith Fuller. Requests should be submitted by 2:00 p.m. for same day posting
Resignations	Email to Allison Mays and cc: Dana Fisher and Meredith Fuller
TCSS Supplemental Contracts for Current Employees and Temporary/Part-Time Employee Agreements	Meredith Fuller, Human Resources. ALL required paperwork for temporary/part-time employee agreements must be turned in at the same time. Do not send incomplete packets to HR.
Independent Contracts	Chris Poole, Secretary to CFSO
Federal Loan Forgiveness Forms	Meredith Fuller, Human Resources
Employment Verifications for School Systems/ALSDE/or Certification ONLY (Download the ALSDE Supplement Form EXP (PDF))	Meredith Fuller, Human Resources. Requests must be made in writing or via email.
Certification Questions	Allison Mays or Dana Fisher, Human Resources
ADA Employee Concerns	Allison Mays, Human Resources
Sexual Harassment Complaints	Allison Mays, Human Resources Complaints may also be made to the Superintendent
FMLA/Maternity Leave/Leave of Absence	Dana Fisher, Human Resources. FMLA forms are available on the TCSS Intranet.
Sick Leave Bank	Janice Flanigan, Payroll. Forms are available on TCSS Intranet.
Employment Verifications for income/credit purchases (Home, auto, boat, etc.)	Designated Payroll Contact
Any court document for garnishment, bankruptcy, etc. MAINTAIN CONFIDENTIALITY!!!	Janice Flanigan, Payroll Send original to Mrs. Flanigan ASAP because it is time-sensitive
PEEHIP NOTE: Employees are required to enroll online upon hire and all TCSS employees should have a Members Online Services account with PEEHIP for address changes or to add a qualifying life event. This does NOT have to be done through the TCSS.	1(877)517-0020 - PEEHIP Janice Flanigan, Payroll 342-2727
Teachers Retirement System NOTE: Employees should have a Members Online Services account. This is the same user name and login used for PEEHIP. This does NOT have  to be done through the TCSS.	1-877-517-0020 – Teachers' Retirement System
Retirement Paperwork Assistance NOTE: We will not provide individual calculations for retirement purposes. All employees who are considering retirement should contact RSA directly to set up an appointment to have specific questions answered. We will, however, facilitate the processing of the Retirement Application Packet.	Dana Fisher, Human Resources *Appointments required. Forms are available on the RSA website. CancelSave ADD ELEMENT

Forms and Documents

All TCSS employee forms are available on the TCSS Employee Intranet under "Forms" and "Personnel."

Retirement Applications

For assistance or more information on completing your retirement application, contact Human Resources at 342-2719 to schedule an appointment. It is the employee's responsibility to contact the Alabama Teachers' Retirement System for exact account information and to meet deadlines for filing retirement paperwork. All employees should register in TRS's online member services or at https://mso.rsa-al.gov. We cannot provide financial planning advice, but will help guide you through this important process. Your age (particularly if you are Medicare-eligible or soon to be eligible), your current health insurance and supplemental options, your designated beneficiary(s), years of service, and other individualized considerations are factors that must be considered. RSA and PEEHIP representatives are very responsive to telephone calls and can be reached toll-free at 1-877-517-0020.

Download the Retirement Application Process PowerPoint

Tier 1 Retirement & Disability Retirement Forms

Access Tier 1 Retirement and Disability Retirement Forms

Packets may be printed from this link or hard copies are available in the Personnel Office. Packets must be returned to Personnel for completion by our Finance/Accounting department. We will complete the packet and return it to you for submission to RSA. Retirement packets must be received in Montgomery no later than 30 days prior to the date of retirement, so all paperwork should be returned to Personnel for completion no later than two weeks before this deadline (e.g., a June 1 retirement date = paperwork required to be in Montgomery by May 1 = paperwork needs to be returned to Personnel no later than April 15).

Retiree Notice of Postretirement Employment

Access Retiree Notice of Postretirement Employment Forms

Any TRS retiree who is employed or performs a service for an agency participating in TRS or ERS must submit a Retiree Notice of Postretirement Employment form and be aware of earning limits. A copy of that form may be found on this website. You may continue to receive full retirement benefits provided you are not employed full-time on a permanent basis and your salary cannot exceed $32,000/year (for 2020). For additional information, visit Teachers' Retirement System of Alabama Post Retirement Employment Restrictions.

• View all open positions

Note: Please complete the online application. All applications must be completed online.

To view all open positions for Tuscaloosa County Schools please filter by school district at the top of the page.  Certified positions require a valid Alabama Professional Educator Certificate or eligibility for certification through another pathway. These positions include teachers, counselors, library media specialists, instructional coaches. Classified positions are support positions and include positions in maintenance, custodial, clerical, transportation, and child nutrition. Current employees may submit a transfer request along with a resume to apply for a transfer. For assistance in submitting your application, please call (205) 342-2719. 

 

Kelly Education – Tuscaloosa County School System

Make a difference.

Kelly® Education is proud to partner with Tuscaloosa County School System to provide exceptional substitute teachers, substitute paraprofessionals, school nurses, school custodians, and school nutrition employees. We’re a company that invests in our employees, recognizes their achievements, and is committed to the noble purpose of educating our youth.

We have limitless opportunities for passionate people to inspire, support, and set students up for success. You’ll have the option to work in the schools of your choice, to take steady work every day of the school week, or to create a flexible schedule that works around your other life commitments.

As a Kelly substitute, you’ll also enjoy:

• Free pre-hire training 
• Paid orientation
• Ongoing professional development
• Steady, yet flexible, work you can feel good about
• Weekly pay
• Your preference of schools

Soul-lifting jobs are now available. See the job descriptions for more detail.

• Substitute Teacher
• Substitute Paraprofessional
• School Nurse
• School Custodian
• School Cafeteria

Now it’s your turn. Fill out an interest form to learn more about becoming a substitute at Tuscaloosa County Schools!

For more information or help, call Kelly Education Services at 1-800-528-0049, or email a Kelly Education Representative.

Applicants being recommended for employment with the Tuscaloosa County School System must have a cleared background check. Learn more about obtaining a background check.

Welcome to the Tuscaloosa County School System! Our paperwork process is in one place for you to review and complete. You will need access to a computer and printer to complete the process. If you need assistance with this, please reach out to your building supervisor or bookkeeper.

It is very important that you follow all of the directions included below and on your new hire checklist. Failure to do so may negatively impact your health insurance, pay, and other benefits. Links to required paperwork and other information are in blue.

New Employee Instructions

Part I - Enroll in the TCSS Employee Self-Service Portal

1. Review the PowerPoint presentation about the Employee Self-Service Portal.
2. Access the Employee Self-Service Portal. This is where you will view your paystubs and other payroll records. You can also change your address using the online portal. Before you get started, you will need your Employee ID Number. It will be emailed to you, but if you cannot locate it, contact your local school bookkeeper. 
3. Follow the instructions in the Employee Self-Service Enrollment Directions PowerPoint carefully.
4. Once registered, you will receive a confirmation email. You MUST go to that email and click the link to confirm your enrollment. It is a Gmail account, but it is valid. If you do not receive this email, check your SPAM/Junk folder in your email.
5. Verify that your name and all personal information, particularly your mailing address, is accurate. Follow the instructions to correct any errors.
6. If you have any problems with your enrollment in ESS, contact Ronnie Criss.

Part II - Completion of Human Resources and Payroll Paperwork

1. Complete all forms sent to your email from Human Resources and the Payroll departments.

Part III - Health Insurance and Benefits

View the health insurance and benefits PowerPoint presentation to review your benefit options and schedule an appointment with American Fidelity. Their representatives will assist you with health insurance enrollment and other employee benefits. This is critical for enrollment in PEEHIP, as you only have 30 days from the start date of your employment to enroll. The link to schedule your virtual appointment is at the end of the PowerPoint. You must open the PowerPoint and view it as a slideshow for the links to videos and to American Fidelity to work. If you only scan through the slides, the link will not open. You may also access the link to sign-up for your appointment at https://enroll.americanfidelity.com/C738D86B.

• If you have difficulty scheduling an appointment with American Fidelity, email Scott Grimsley at scott.grimsley@americanfidelity.com or call American Fidelity at 205-242-3339.
• If you have specific questions regarding PEEHIP, contact Janice Flanigan, TCSS Payroll, at jflanigan@tcss.net.

Part IV - Complete "Erin's Law" Training

Access the "Erin's Law" training online and click on the link to "Courses" on the left side of the website. Submit your Certificate of Completion to Meredith Fuller at mfuller@tcss.net.

Part V - Submit Any Other Applicable Documents to Human Resources

• Email any other required documents to dfisher@tcss.net.
• If you have prior work experience, submit written verification. For certified/administrative personnel, request that an ALSDE EXP form be completed and sent to us. For classified personnel, we need written verification and contact information on your employer’s letterhead.
• If you hold National Board Certification, provide us with a copy of your certificate.
• If transcripts are required (certified and instructional support), we will need two official transcripts, with your degree posted

Part VI - Review the Appropriate New Employee Orientation PowerPoint

• 2020-2021 Classified Personnel New Employee Orientation
• 2020-2021 Certified Personnel New Employee Orientation

Access the following PDFs for links to any policies you are required to review:

• Policy 3.43 - Prohibition of Sexual Harassment
• Policy 6.41 - Employee Grievances
• Policy 5.90 - Technology Acceptable Use
• Policy 6.70 - Notification of Leave and Types of Absence
  • You may access all specific leave policies, 6.70.1 - 6.70.11, through the Board Policy Manual (PDF).

Hours and Location

TCSS Central Office Hours

Monday-Friday 8:00a.m. - 4:30p.m. (by appointment only)

Location

1118 Greensboro Avenue
Tuscaloosa, AL 35401

All Employee Benefit questions should be directed to the Payroll Department at 205-758-0411. 403(b) plans offered through the payroll process are available to all employees paid by the Tuscaloosa County Board of Education payroll department (including substitutes). A 403(b) Plan is an employee paid benefit.

• 2024-2025 Salary Schedule (PDF)
• 2023-2024 Salary Schedule (PDF)
• 2022-2023 Salary Schedule (PDF)
• 2021-2022 Salary Schedule (PDF)
• 2020-2021 Salary Schedule (PDF)
• 2019-2020 Salary Schedule (PDF)
• 2018-2019 Salary Schedule (PDF)
• 2017-2018 Salary Schedule (.docx)
• 2016-2017 Salary Schedule (PDF)
• 2015-2016 Salary Schedule (PDF)
• 2014-2015 Salary Schedule (PDF)
• 2013-2014 Salary Schedule (PDF) 

All employees are required to enter absences using the Absence Management system. Through Absence Management (AESOP), you will be able to enter absences, check your absence schedule, update personal information, and exercise other features such as uploading your lesson plans for substitutes to view online. Please go to the Help button to visit the Employee Learning Center for your training and review available videos. Click the Getting Started icon to view basic training information.

Access AESOP Absence Management

You can also call Absence Management toll free at 1-800-942-3767. Simply follow the voice menu to enter and manage absences and access other features. We recommend that you call in to check the computer recording of your name and title. To do this, press Option 5 and follow the prompts. When entering an absence, please wait until you receive a confirmation number before you terminate the phone call or close your internet browser window. Your transaction is not complete until you receive a confirmation number.

Use the Certification Search on the ALSDE website.

River Oaks EAP is a free service provided to TCSS employees as well as spouses/dependents. EAP can assist with stress, financial problems, relationship issues, and substance abuse. In addition, River Oaks EAP will schedule appointments quickly and confidentially, and has on-site counseling, education, and consultation services and support in addition to Telehealth services. Employees can also access 24/7 crisis support services.

Visit the River Oaks EAP Website

 

Physical Address

River Oaks EAP is located just off McFarland Blvd. near Indian Hills County Club.

River Oaks EAP
201 Towncenter Blvd.
Tuscaloosa, AL 35406

Phone

205-650-0576

Fax

205-764-5995