- Tuscaloosa County School System
- Human Resources Who to Contact Help Sheet
-
TCSS Human Resources/Payroll (and a little Technology Department)
“Who to Contact for Help” Guide
(Current as of October 1, 2018)
Retirement System and PEEHIP - 1(877)517-0020
Retirement System and PEEHIP Website- http://www.rsa-al.gov/
RS and PEEHIP Member Online Service – https://mso.rsa-al.gov/
ALL EMPLOYEES MUST ENROLL IN AND USE MEMBER ONLINE SERVICES. This website allows you to make changes to your contact information for RSA/PEEHIP, add a qualifying life event to PEEHIP (ex., birth of a child), etc.
TCSS ONLINE EMPLOYEE SELF-SERVICE PORTAL – https://mypay.tcss.net. Users self-register, so there is no need to contact Central Office staff for a user ID/password. This self-service portal allows employees to make name changes (must attach copy of Social Security Card online and must also notify the Retirement System through Member Online Services). The portal will also allow you to print copies of your payroll checks and W-2 forms. You will need your employee ID to register (see your local bookkeeper if you do not know this). You will also receive an email from a gmail account to complete registration, so don’t be alarmed – it isn’t spam or worse!
Issue
Who to Contact for Assistance
Student Information System (INOW)
Local School Administrator or INOW contact at school needs to contact Kirk Junkin – kjunkin@tcss.net
Safe Schools (Employee Online Training)
Local School Administrator or INOW contact at the school can assist employees or submit troubleshooting to Allison Mays – amays@tcss.net
Door Access
Local School Administrator needs to contact Beth Smith - bjsmith@tcss.net
E-mail and Intranet Access, including forgotten user names/passwords AND name changes related to log in/network access (in addition to contacting payroll)
See Local School Administrator first (if you are a new employee) or reset.tcss.net. If you cannot reset your password, see your Local School Administrator to obtain a work order.
Education Directory (EdDir)
Local School Administrator to contact Michael Townsend (send a list of new employees who cannot be imported to Mr. Townsend)
STI-PD Chalkable
Local School Administrator. If you are an experienced teacher from another system, please contact Debbie Patrick at dhpatrick@tcss.net
InfoSnap
Suzette Wyatt – swyatt@tcss.net
Name/Address Change
NOTE: Please use the TCSS online self-service portal
TCSS ONLINE SELF-SERVICE PORTAL
Absence Management and Time and Attendance (including forgotten user names/passwords)
Local School Bookkeeper or Administrator first. If still need assistance, contact Kimberly Cooper, Human Resources – khcooper@tcss.net
On-the-Job Injury of Employee
*Student accidents – Please send to Student Services
Kimberly Cooper, Human Resources
Principal/Supervisor needs to send completed OJI form within 24 hours of the injury.
Substitutes
Kimberly Cooper, Human Resources
Volunteer Badges
Badges will not be made without verification of principal approval that the individual volunteers on a regular basis.
Pam Brown, Human Resources
NOTE: Volunteer Badges will be made Tuesday, Wednesday, Thursdays from 8:30 a.m.-11:30 a.m. or by appointment with Mrs. Brown.
Personnel Action Forms
Email to Allison Mays and cc: Dana Fisher
Request to Post Position(s)
Email to Allison Mays and cc: Pam Brown. Requests should be submitted by 2:00 p.m. for same day posting
Resignations
Email to Allison Mays and cc: Dana Fisher and Pam Brown
TCSS Supplemental Contracts for Current Employees
Dana Fisher, Human Resources
Independent Contracts for Non-TCSS Employees (and all other contracts)
Chris Poole, Secretary to CFSO
Employment Verifications FOR School Systems/ALSDE/or Certification ONLY (NOT FOR INCOME VERIFICATION)
Pam Brown, Human Resources. Requests must be made in writing or via email. Income verifications are made through payroll.
Certification Questions
Allison Mays or Dana Fisher, Human Resources
ADA Employee Concerns
Allison Mays, Human Resources
Sexual Harassment Complaints
Allison Mays, Human Resources
Complaints may also be made to the Superintendent
FMLA/Maternity Leave/Leave of Absence
Dana Fisher, Human Resources. FMLA forms are available on the TCSS Intranet.
Sick Leave Bank
Janice Flanigan, Payroll. Forms are available on TCSS Intranet.
Employment Verifications for income/credit purchases (Home, auto, boat, etc.)
Designated Payroll Contact
Any court document for garnishment, bankruptcy, etc. MAINTAIN CONFIDENTIALITY!!!
Janice Flanigan, Payroll
Send original to Mrs. Flanigan ASAP because it is time-sensitive
PEEHIP
NOTE: Employees are required to enroll online upon hire and all TCSS employees should have a Members Online Services account with PEEHIP for address changes or to add a qualifying life event. This does NOT have to be done through the TCSS.
1(877)517-0020 - PEEHIP
Janice Flanigan, Payroll
342-2727
Teachers Retirement System
NOTE: Employees should have a Members Online Services account. This is the same user name and login used for PEEHIP. This does NOT have to be done through the TCSS.
1(877)517-0020 – Teacher’s Retirement System
Retirement Paperwork Assistance
NOTE: We will not provide individual calculations for retirement purposes. All employees who are considering retirement should contact RSA directly to set up an appointment to have specific questions answered. We will, however, facilitate the processing of the Retirement Application Packet.
Dana Fisher, Human Resources
*Appointments preferred, particularly in April and May. Forms are available on the TCSS Intranet or in Human Resources.